Mackay Showground loading docks are accessible via Milton St and controlled by a manned checkpoint. In order to minimise traffic congestion on the public roads surrounding the venue, it is a venue requirement that a move-in schedule is developed and adhered to. 

Space only exhibitors: If you have a custom stand, you will need to book two move-in times: the first timeslot is for your stand-builder to deliver their build materials. The second timeslot will be for delivery of your exhibition and/or display goods.

While the deadline for this compulsory form is COMING SOON, you are encouraged to submit this as early as possible so GEL can do the best to accommodate your preference. Considerations such as your position on the floorplan will also be taken into account. If you are using GEL for transport, a timeslot will be automatically scheduled for you. If using own transport company, you must book a move in time/s.

GEL events is the official contractor for transportation of exhibitor freight as well as onsite services for the Queensland Mining & Engineering Exhibition (QME). GEL provide exhibitors with peace of mind by suppling a door-to-stand freight service, with complete tracking and email notification when the freight arrives onsite at your stand. GEL can arrange all local, interstate, and international transport services. You do not need to be present at time of delivery when using GEL to transport your freight, our onsite team will receive your freight and take it directly to your stand prior to your arrival.

To request a quote please complete and return the quote request form provided by GEL Events

It’s important to note if not using GEL to transport your freight, that GEL cannot sign for delivery of goods on your behalf. Please ensure you provide your courier authority to leave without signature. 

Please contact GEL if you have any questions about the form.

Important Information:

• Shell Scheme stands will be ready to be occupied by Monday 22nd July 2024 at 7:00am.
• Goods delivery can be done during move-in times. (**Deliveries cannot be made prior to the first date of move in**)
• Neither Mackay Showgrounds nor the Organisers will take delivery of any goods, packages or other material on behalf of exhibitors, nor will the Organisers accept responsibility for the safety or well-being of any such items delivered to the site in the absence of the exhibitor, his/her agent or contractor.
• All stands must be completely dressed and all rubbish removed by 9:00pm on Monday 22nd July 2024.

At close of the event, we understand the pressure of packing up your freight so as to catch flights or get home after what has been a long few days. Our GEL onsite representative will come and see you to confirm your return freight requirements and provide you with return labels. Once packed up and your freight is labelled you are welcome to leave it at your stand for us to take care of the rest.

To request a quote please complete and return the quote request form provided by COMING SOON.

Important Information:

• Displays should not be dismantled or products removed before the official closing of the Show at 4:00pm on Thursday 25th July 2024.
• Move-out of products will commence approx. 30 minutes after the Show close or once the halls are clear of visitors and it is safe to do so & exhibitors have their vest on.
• All stands must have items completely removed by 5:00pm on Friday 26th July 2024.
• Any freight left behind will be removed by GEL and any costs incurred will be at the exhibitor's expense.

Show Closure:

When the Show closes at 4:00pm, the area will be defined as an exhibition work site and safety precautions must be taken.

• All exhibitors must wear high visibility vests, closed toe shoes and have identification.
• No alcohol is to be consumed during the move out. 
• Children are not permitted in the halls or on the loading dock during move-out. 
• Exhibitors are not permitted to dismantle stands, remove merchandise or remove boxes from the storage area prior to the official closing of the Show.
• The loading dock door will only open once all visitors have left the exhibition and when it is considered safe to do so.
• Vehicles should not queue for dock access until two hours after the end of the expo. Exhibitors should also advise their freight companies that they will not gain access onto the loading dock until this time.
• Please be patient and refrain from walking onto the loading dock during this high traffic period. If exhibitors walk onto the loading dock area all forklift activity must stop. This is a directive from WORKCOVER. 
• As removal of walls commences at 5:00pm, please ensure all material is removed by this time. Any items remaining should be packed and placed in the centre of your stand, well clear of the stand wall and marked with: company name, contact person, contact phone number and recipient address details. No responsibility will be accepted by RX for the return of these items.
• Exhibitors are responsible for the security of their displays and exhibits until removed. Queensland Mining & Engineering Expo will not accept responsibility for the loss of any items.
• Exhibitors are reminded that goods will be at risk during move out and that stands should not be left unattended until all items and equipment have been collected by the appropriate suppliers.
• Goods Left: Any exhibit or material remaining after 5:00pm on Friday 25th July 2024 will be freighted off-site and stored at the exhibitor's expense. No responsibility will be accepted by Queensland Mining & Engineering Expo for the return of these items.